A WORK SESSION WAS CALLED TO ORDER AT 7:00 P.M. BY MAYOR WEAVER FOR THE PURPOSE OF REVIEWING ITEMS ON THE SEPTEMBER 18, 2006 AGENDA WITH THE CITY COUNCIL. THE SESSION ADJOURNED AT 7:19 P.M.

Minutes of the Regular Meeting

of the City Council of the

CITY OF DARIEN

SEPTEMBER 18, 2006

1. CALL TO ORDER

The regular meeting of the City Council of the City of Darien was called to order at 7:30 P.M. by Mayor Weaver.

2. PLEDGE OF ALLEGIANCE

Mayor Weaver led the Council and audience in the Pledge of Allegiance.

3. ROLL CALL — The Roll Call of Aldermen by Clerk Coleman was as follows:

Present: Richard A. Biehl Sylvia McIvor William R. Durkin John F. Poteraske, Jr. Carolyn A. Gattuso Kathleen Moesle Weaver Joseph A. Marchese

Also in Attendance: Kathleen Moesle Weaver, Mayor Joanne F. Coleman, City Clerk Kevin P. Monaghan, City Treasurer John B. Murphey, City Attorney Bryon D. Vana, City Administrator Robert Pavelchik, Chief of Police Daniel Gombac, Director of Community Development/Public Works

4. DECLARATION OF A QUORUM — There being seven Aldermen present, Mayor Weaver declared a quorum.

5. APPROVAL OF MINUTES – September 5, 2006

It was moved by Alderman Gattuso and seconded by Alderman Poteraske to approve the Minutes of the Regular Meeting of September 5, 2006, as presented.

Roll Call: Ayes: Biehl, Durkin, Gattuso, Marchese, McIvor, Poteraske, Weaver

Nays: None

Absent: None

Results: Ayes 7, Nays 0, Absent 0 MOTION DULY CARRIED

6. RECEIVING OF COMMUNICATIONS

Alderman Gattuso read an email from Darwynn Carter, 8326 Woodland Drive; he was concerned with road work on North Frontage Road because it was bumpy and developed potholes. Alderman Gattuso and Mayor Weaver agreed that there were potholes and an erosion of the surface. Administrator Vana indicated that the road work was being done by the State of Illinois. Mayor Weaver stated, for the record: “We were not happy with the process that they decided to use on this portion because it is a heavily traveled road; it’s an access to a lot of neighborhoods in Darien but it is not our roadway. So, we had to live with the choice of surface they chose to put down.” Director Gombac provided phone numbers for the public (Gene Joynt at 847-705-4300 or Diane O’Keefe at 847-705-4110) and encouraged them to contact the Illinois Department of Transportation to express concern about the method used.

Alderman Marchese was contacted by Lou Mallers, 1411 Pine Cove Court, regarding weeds in the parkway on the west side of Bailey Road from the Carriage Estates Subdivision south to the school.

Alderman Biehl received email from: * Mr. Mezny, 400 block of 71st Street, and Mr. Tanney, 7117 Clarendon Hills Road, who were concerned about restoration of Darien Community Park due to DarienFest. * Ms. Cunningham, 7201 Eleanor Place, who was concerned about the Janet Avenue project. Alderman Biehl asked Director Gombac to explain. He said that Ms. Cunningham lived on the southeast corner of Janet & Eleanor; her landscaper was mowing and the machine created ruts due to the newly placed sod.

Alderman Durkin was contacted by Ms. Calderon, 7534 Nantucket Drive, because water constantly runs at Nantucket & Walnut Drives regardless of the weather.

7. MAYOR’S REPORT

A. SWEARING IN OF AUXILIARY POLICE OFFICERS: JAVIER H. GONZALEZ, MATHEW J. HAUGHTON, DEAN M. KELLUM, JOHN KOVAS, PAUL A. MORRIS, KENNETH A. VAUGHN, AND WILLIAM A. WHITESIDES

Mayor Weaver administered the “Oath of Office” to the following Auxiliary Police Officers: Javier H. Gonzalez, Dean M. Kellum, John Kovas, Paul A. Morris, Kenneth A. Vaughn, and William A. Whitesides. They received congratulations and a round of applause from Council and the audience.

Mayor Weaver asked Chief Pavelchik to step forward; he provided the Department Head Report (see “10. DEPARTMENT HEAD REPORT” below).

B. COM ED UPDATE

Cornell Barnett addressed Council and residents. He reviewed a list of questions that had been provided by Administrative Assistant Coren; he explained how ComEd was able to respond and isolate an area more quickly than in the past. He indicated that John O’Neil would review feeder W3607 for possible cable replacement and that Mr. O’Neil would attend the October 2nd Council meeting; he spoke about ComEd’s advertisement expenses. Mr. Barnett commented that if customers changed their light bulbs to incandescent bulbs, their energy costs would drop. For additional cost savings, he referred customers to ComEd’s web page: www.comedcare.com or instructed them to call 888) 806-2273. He reviewed the August 2006 outage report, which included eight equipment failures, two vegetation related outages, four weather related outages, two public damage outages, and one unknown outage. Alderman McIvor spoke about the underground faults and asked for a report. Alderman Poteraske spoke about equipment related outages that occurred over the last nine months.

Jeff Day, voltage expert, addressed Council and residents; he spoke about a volt meter program. He said that a volt meter could be installed on a resident’s home; the meter had the ability to record a minimum, an instantaneous, and a maximum voltage level at any given time. He indicated that 15 of the 21 feeders into Darien had volt meters on them; the six feeders without the meters would eventually have them installed. He said that the normal voltage range was between 113 – 127. There was discussion about feeders and voltage.

8. CITY CLERK’S REPORT

Clerk Coleman…

… announced that the Planning and Zoning Commission meeting scheduled for September 20th had been cancelled.

… advised that the Police Pension Board scheduled a SPECIAL meeting for September 20th at 7:30 P.M. in the Police Training Room to act on a disability application; the Police Pension Board would conduct a REGULAR meeting immediately following the SPECIAL meeting.

… reminded everyone that Solicitors must register with the City of Darien; they are allowed to solicit door-to-door from 9:00 A.M. until 9:00 P.M. Residents, who would prefer not to be disturbed, should obtain a “NO SOLICITATION” sticker for their door from City Hall. She indicated that if residents were bothered by solicitors that they should dial ‘911’ for assistance from the Police Department.

9. CITY ADMINISTRATOR’S REPORT

Administrator Vana reminded residents that Amnesty Day would take place September 18 through 22 on their normal pickup day.

10. DEPARTMENT HEAD REPORT

Police Department Chief Robert Pavelchik…

… commented that the auxiliary officers continued a family tradition; he explained that three sons of current auxiliary officers were sworn in.

… presented Certificates of Appreciation for DUI enforcement from the Alliance Against Intoxicated Motorists to Officers Nicholas Skweres and Steven Liss; he indicated that Officer Bischoff was also honored with a Certificate of Appreciation but was unable to attend because he was in basic training as a reserve officer with the U.S. Army.

… noted that Officer Florian Pyrz retired after a thirty year career with the City of Darien effective September 4, 2006; he announced that a retirement party would be held on November 5th. Chief Pavelchik presented Officer Pyrz with his hat shield, his name tag, and his retired badge.

11. TREASURER'S REPORT

A. WARRANT NUMBER 06-07-09

It was moved by Alderman Poteraske and seconded by Alderman Gattuso to approve payment of Warrant Number 06-07-09 in the amount of $653,565.99 from the General Fund; $119,640.24 from the Water Fund; $32,284.58 from the Impact Fee Fund; $17,738.82 from the Motor Fuel Tax Fund; $81,797.62 from the Water Depreciation Fund; $3,629.86 from the Darien Area Dispatch Center; $359.75 from the D.A.R.E. Fund; $115,898.17 from the General Fund Payroll for the period ending 09/14/06; $20,216.68 from the Water Fund Payroll for the period ending 09/14/06; $24,478.45 from the D.A.D.C. Fund Payroll for the period ending 09/14/06; for a total to be approved of $1,069,610.16.

Roll Call: Ayes: Biehl, Durkin, Gattuso, Marchese, McIvor, Poteraske, Weaver

Nays: None

Absent: None

Results: Ayes 7, Nays 0, Absent 0 MOTION DULY CARRIED

B. TREASURER’S MONTHLY REPORT – AUGUST 2006

City Treasurer Monaghan reviewed all sources of revenue and expenditures for the month of August 2006 with the following year-to-date fund balances: General Fund $3,922,784; Water Fund $566,711; Motor Fuel Tax Fund $28,574; and Water Depreciation Fund $3,859,888.

12. STANDING COMMITTEE REPORTS

Administrative/Finance Committee — No Report.

Planning/Development Committee — Chairman Poteraske stated that the Committee would meet on Monday, September 25th, at 6:30 P.M.

Public Works Water/Streets Committee — No Report.

13. QUESTIONS AND COMMENTS — AGENDA RELATED

Jerry Falash, 1641 73rd Street, previously spoke to Council regarding his concerns with ComEd due to irregular voltage; he noted that his appliances were working. He indicated that ComEd was going to install a volt meter recorder at his residence. He commented: that there were electrical fluctuations that occurred on September 11th; that use of compact fluorescent bulbs would not reduce energy costs; that ComEd was owned by Excelon; and that advertising dollars spent were considered operating costs and that spending would affect rates.

Ken Seaton, President with The Seaton Group, Inc., spoke about the ComEd feeders and the Southeast DuPage Project. He suggested that the City pressure ComEd for a start date on the projects

14. OLD BUSINESS

There was no Old Business to come before the City Council.

15. CONSENT AGENDA

Mayor Weaver noted that New Business Items A & B had been moved to the Consent Agenda as items A & B, respectively. She also advised that Consent Agenda items A & B had been moved to New Business as Items A & B, respectively.

It was moved by Alderman Biehl and seconded by Alderman Marchese to approve by Omnibus Vote the following items on the Consent Agenda:

A. CONSIDERATION OF A MOTION TO AUTHORIZE THE CITY ADMINISTRATOR TO SPEND UP TO $7,800 TO REDESIGN THE WEBSITE AND UPDATE ITS CONTENT

B. ORDINANCE NO. O-37-06 AN ORDINANCE AMENDING SECTION 2 OF CHAPTER 3 (PARKING RESTRICTIONS), TITLE 9 (TRAFFIC REGULATIONS), OF THE DARIEN CITY CODE (73rd & WHITTIER DRIVE)

C. CONSIDERATION OF A MOTION TO AUTHORIZE TO ENTER INTO AN AGREEMENT FOR PROFESSIONAL SERVICES FROM CHRISTOPHER B. BURKE ENGINEERING FOR SURVEYING SERVICES OF VARIOUS PROPERTIES ADJACENT TO THE 8300-8400 BLOCK OF KEARNEY ROAD, IN AN AMOUNT NOT TO EXCEED $4,000.00

D. CONSIDERATION OF A MOTION TO ACCEPT A PROPOSAL FROM SUBURBAN LAWN FOR THE PURCHASE AND INSTALLATION OF MEDIAN TREES FOR 75th STREET, PARKWAY STREET TREE PROGRAM AND THE PLANTING OF VARIOUS PARKWAY TREES AS REQUIRED FOR THE FARANO RESUBDIVISION IN AN AMOUNT NOT TO EXCEED $20,320.00

E. CONSIDERATION OF A MOTION TO APPROVE TEMPORARY STREET CLOSURES ON FRIDAY, OCTOBER 6, 2006, FOR THE HINSDALE SOUTH HIGH SCHOOL HOMECOMING PARADE

Roll Call: Ayes: Biehl, Durkin, Gattuso, Marchese, McIvor, Poteraske, Weaver

Nays: None

Absent: None

Results: Ayes 7, Nays 0, Absent 0 MOTION DULY CARRIED

16. NEW BUSINESS

A. CONSIDERATION OF A MOTION TO APPROVE THE REPLACEMENT PURCHASE OF A 2007 FORD F-350, SUPERCAB 4X4 WITH A KNAPHEIDE UTILITY BOX AND A WESTERN 9-1/2 FOOT SNOW PLOW, TO BE AWARDED TO SIGNATURE FORD, IN AN AMOUNT NOT TO EXCEED $33,977.00

It was moved by Alderman Gattuso and seconded by Alderman Poteraske to approve the replacement purchase of a 2007 Ford F-350, Supercab 4X4 with a Knapheide Utility Box and a Western 9-1/2 Foot Snow Plow, to be awarded to Signature Ford, in an amount not to exceed $33,977.00, as presented.

Alderman Biehl verified that this purchase would replace a 1994 pickup truck; Director Gombac affirmed. He questioned the efficiency of the purchase of the snow plow with no salt spreader for the proposed vehicle purchase; he verified that a 1-Ton truck plowed cul-de-sacs. Director Gombac stated that the purchase would assist plowing of cul-de-sacs and that it would not have a spreader. Alderman Biehl said that it would take two trucks to do cul-de-sacs and that the new truck would plow and a 1-Ton would spread salt. Director Gombac indicated that it was a time value; that the larger trucks could plow other streets and then would salt the cul-de-sacs afterward. Alderman Biehl inquired about the vendor; Director Gombac responded.

Roll Call: Ayes: Durkin, Gattuso, Marchese, McIvor, Poteraske, Weaver

Nays: Biehl

Absent: None

Results: Ayes 6, Nays 1, Absent 0 MOTION DULY CARRIED

B. CONSIDERATION OF A MOTION TO APPROVE AND INCREASE IN QUANTITIES FOR THE 2006 CRACK SEAL PROGRAM FROM BEHM PAVEMENT MAINTENANCE IN AN AMOUNT NOT TO EXCEED $11,550.00

It was moved by Alderman Gattuso seconded by Alderman Poteraske to approve an Increase in Quantities for the 2006 Crack Seal Program from Behm Pavement Maintenance in an Amount not to Exceed $11,550.00, as presented.

Alderman Biehl felt that Council was always adding more money to projects already approved and started because something had been missed in the original bid; he cited the water tower, sidewalk, and crack sealing projects. Mayor Weaver advised Alderman Biehl he should have read the supporting documentation for this item to get a better understanding of the reasons for the needed increase.

Roll Call: Ayes: Biehl, Durkin, Gattuso, Marchese, McIvor, Poteraske, Weaver

Nays: None

Absent: None

Results: Ayes 7, Nays 0, Absent 0 MOTION DULY CARRIED

17. QUESTIONS, COMMENTS AND ANNOUNCEMENTS — GENERAL

Alderman Marchese spoke with Don McDowell, a Darien resident with a Willowbrook zip code; Mr. McDowell would prefer to have a Darien zip code. Alderman Biehl noted that the Post Office would not change the zip code because it was based on the route not the location.

Alderman Marchese thanked the Darien Police for their assistance with DarienFest. Administrator Vana stated that the process of a citywide traffic study had begun; he indicated that resident meetings would take place for Sub Area 1 on October 24th at 7:00 P.M. and Sub Area 2 on November 7th at 7:00 P.M. He referred residents to the upcoming “Neighbors of Darien” newsletter or to the City’s web site for additional information. Clerk Coleman questioned delivery of the newsletter; Administrator Vana said that it would be more closely monitored and that there were options.

18. ADJOURNMENT

There being no further business to come before the City Council, it was moved by Alderman McIvor and seconded by Alderman Gattuso to adjourn.

VIA VOICE VOTE – MOTION DULY CARRIED

The City Council meeting adjourned at 9:05 P.M.

Mayor ________________________________ City Clerk jr All supporting documentation and report originals of these minutes are on file in the Office of the City Clerk under File Number 09-18-06.