A WORK SESSION WAS CALLED TO ORDER AT 7:02 P.M. BY MAYOR CARMEN D. SOLDATO FOR THE PURPOSE OF REVIEWING ITEMS ON THE JUNE 20, 2005 AGENDA WITH THE CITY COUNCIL. THE SESSION ADJOURNED AT 7:42 P.M.

Minutes of the Regular Meeting

of the City Council of the

CITY OF DARIEN

JUNE 20, 2005

1. CALL TO ORDER

The regular meeting of the City Council of the City of Darien was called to order at 7:42 P.M. by Administrator Vana.

ELECTION OF MAYOR PRO-TEM

Administrator Vana stated that Mayor Soldato had a personal commitment and was unable to attend the meeting. Clerk’s Office Supervisor Ragona asked Council for nominations for Mayor Pro-Tem.

It was motioned by Alderman Poteraske and seconded by Alderman Marchese to appoint Alderman Richard Biehl as Mayor Pro-Tem. There being no other nominations, she closed the election and called for the question.

Roll Call: Ayes: Gattuso, Marchese, McIvor, Poteraske,

Nays: None

Abstain: Biehl

Absent: Durkin, Weaver

Results: Ayes 5, Nays 0, Absent 2 MOTION DULY CARRIED

2. PLEDGE OF ALLEGIANCE

Mayor Pro-Tem Biehl led the Council and audience in the Pledge of Allegiance.

3. ROLL CALL — The Roll Call of Aldermen by Ms. Ragona was as follows:

Present: Richard A. Biehl Sylvia McIvor Carolyn A. Gattuso John F. Poteraske, Jr. Joseph A. Marchese

Absent: William R. Durkin Kathleen Moesle-Weaver

Also in Attendance: JoAnne E. Ragona, Clerk’s Office Supervisor Kevin P. Monaghan, City Treasurer Bryon D. Vana, City Administrator Robert Pavelchik, Chief of Police Daniel Gombac, Director of Community Development/Public Works Michael Griffith, Sr. Planner

4. DECLARATION OF A QUORUM — There being five Aldermen present, Mayor Pro-Tem Biehl declared a quorum.

5. APPROVAL OF MINUTES — June 6, 2005

It was moved by Alderman Poteraske and seconded by Alderman Gattuso to approve the Minutes of the Regular Meeting of June 6, 2005, as presented.

Roll Call: Ayes: Biehl, Gattuso, Marchese, McIvor, Poteraske

Nays: None

Absent: Durkin, Weaver

Results: Ayes 5, Nays 0, Absent 2 MOTION DULY CARRIED

6. RECEIVING OF COMMUNICATIONS

Alderman Marchese received informal communication from residents; he commented that residents voiced satisfaction with work done by Earth Werks on the Brookeridge Creek restoration project, which was 99% complete.

Alderman Biehl communicated with: * Carol Bull and Jack Morge, Crest Road residents, who were concerned with the detention area at Crest & Holly and lack of work being done. He stated that Administrator Vana and Director Gombac spoke with the residents. * Roxanna Salvato, Crest Road, who was concerned with speeding vehicles and inquired about a ‘STOP’ sign; he indicated that Chief Pavelchik sent an email that informed her that a traffic study would be conducted.

7. MAYOR’S REPORT – No Report.

8. CITY CLERK’S REPORT

Supervisor Ragona…

… stated that the Public Works Water/Streets Committee meeting scheduled for June 22nd had been cancelled.

… announced that City offices would be closed on Monday, July 4th, in observance of the holiday.

… commented that there would be no Council meeting on July 5th. The next City Council meeting would be held on Monday, July 18th.

9. CITY ADMINISTRATOR’S REPORT

Administrator Vana…

… informed everyone that Joanne Coleman was hospitalized; he asked everyone to keep her in their prayers.

… stated that Amnesty Day would take place between September 19 – 23 on resident’s regular garbage pickup day. He said more information would be forthcoming.

… commented that due to the Fourth of July holiday, pickup service for every household within the City would be delayed one day.

… noted that the DuPage Water Commission planned to repair a storm sewer pipe on Plainfield Road; he said that a contract had been let and work would probably begin at the end of August due to the current drought.

Mayor Pro-Tem Biehl asked for clarification about proper use of stickers for Amnesty Day; Administrator Vana replied that two stickers would be required for refuse.

Mayor Pro-Tem Biehl inquired about status of the meeting with County representatives and residents from the 67th Street & Bentley area. Administrator Vana said that he previously spoke with Representatives Gilgis and Bennington; he indicated that Darien was going to facilitate the meeting but the issue was within the Village of Willowbrook. He said that Willowbrook’s engineer conducted an independent study and Willowbrook was working on an alternate solution. Administrator Vana stated that he would write a letter updating area residents prior to the meeting.

10. DEPARTMENT HEAD REPORT

Community Development/Public Works Director Daniel Gombac…

… thanked Mayor and Council for appointment as Director; stated that he was looking forward to working with everyone.

… spoke about the following projects: * Crest Road Basin – obtained an update from the consultant for DuPage County; they advised that hazards would be secured, work was to begin on June 20th, and completion was expected within a month excluding planting of trees. * Plant 2 Water Tower Replacement – located at Plainfield Road & Cass Avenue. He said that Asst. Director Rodgers previously distributed water tower design renderings; he placed documents on the dais for Council that indicted the tower of choice, which was historical in nature. He indicated that the project cost for the 1.5 million gallon tower was estimated at $2.5 million. He provided timeline information: Due Diligence Report-completed; Preliminary Design & Engineer’s Estimate-July 2005; Design Phase-August/September 2005; Preparation of Contract Documents-October/December 2005; Bid Opening-January 2006; Review of Bids & Letter of Recommendation-February/March 2006; Notice to Proceed-April 2006; and Construction from May 2006 to May 2007. * Road Maintenance – indicated that most curb and gutter was complete; grinding of roads had begun; and residents near roadway construction would receive an informational letter. He said that staff anticipates roadwork to be completed by mid-July. * Sidewalk Program – commented that staff was scheduled to begin evaluation of sidewalk for replacement. He asked residents to contact Public Works at 887-0008 if they had concerns. * Bike Path adjacent to 75th Street and Plainfield Road – said that construction was to be expedited along 75th Street. * Brush Pickup – was scheduled for the last full week of the month through October.

Alderman Poteraske verified that a list was given to Director Gombac with questionable sidewalk; Director Gombac stated that those on the list would be evaluated.

Alderman McIvor inquired about the cost of the water tower based on information provided at the June 6th Council meeting; Director Gombac clarified that the cost of the tank without the ancillary building was $1/gallon on a conventional tank and approximately $1.10/gallon on the chosen tank. Administrator Vana added that in addition to the tank that there would be other needed site improvements.

Alderman Marchese spoke about a home that fronts Plainfield Road near Lakeview where the proposed bike path was to be located; he said that it contained concrete borders and only extend the length of that property. He asked if that was for that particular parcel or if it would be done throughout. Director Gombac responded that the resident previously had paver block; the concrete was for the paver block and not for the bike path.

Mayor Pro-Tem Biehl stated that he noticed that Public Works crews started to dredge the ditch on 67th Street east of Richmond; he asked how long it would take to complete the entire project. Director Gombac said it would be approximately three weeks. Administrator Vana clarified that crews were cleaning out the bottom which would be replaced with sod. Director Gombac stated that the work was being done so a riding mower could be used in the ditch; he indicated that rip rock would be placed in some areas.

11. TREASURER'S REPORT

A. WARRANT NUMBER 05-06-04

It was moved by Alderman Poteraske and seconded by Alderman Gattuso to approve payment of Warrant Number 05-06-04 in the amount of $55,004.66 from the General Fund; $231,436.07 from the Water Fund; $4,079.63 from the Motor Fuel Tax Fund; $23,833.99 from the Darien Area Dispatch Fund; $207,412.93 from the General Fund Payroll for the period ending 06/09/05; $25,607.57 from the Water Fund Payroll for the period ending 06/09/05; $29,292.34 from the D.A.D.C. Fund Payroll for the period ending 06/09/05; for a total to be approved of $576,667.19.

Roll Call: Ayes: Biehl, Gattuso, Marchese, McIvor, Poteraske

Nays: None

Absent: Durkin, Weaver

Results: Ayes 5, Nays 0, Absent 2 MOTION DULY CARRIED

B. TREASURER’S MONTHLY REPORT – MAY 2005

City Treasurer Monaghan reviewed all sources of revenue and expenditures for the month of May 2005 with the following year-to-date fund balances: General Fund $3,964,006; Water Fund ($272,089); and Motor Fuel Tax Fund $599,605.

Alderman Poteraske verified that there was a negative Water Fund balance because the May revenue had not been posted; Treasurer Monaghan affirmed.

12. STANDING COMMITTEE REPORTS

Administrative/Finance Committee — No report.

Planning/Development Committee — Chairman Poteraske announced that the Committee would meet on Monday, June 27th, at 6:30 P.M.

Public Works Water/Streets Committee — Chairman Biehl submitted, for the record, Minutes for the May 25, 2005 meeting.

13. QUESTIONS AND COMMENTS — AGENDA RELATED

There were no Questions and Comments to come before the City Council.

14. OLD BUSINESS

There was no Old Business to come before the City Council.

15. CONSENT AGENDA

It was moved by Alderman Marchese and seconded by Alderman Gattuso to approve by Omnibus Vote the following items on the Consent Agenda:

A. CONSIDERATION OF A MOTION TO APPROVE SEPTEMBER 9, 10, AND 11 AS DATES FOR THE DARIEN CHAMBER OF COMMERCE TO HOLD THE DARIENFEST 2005 CELEBRATION

B. CONSIDERATION OF A MOTION TO APPROVE THE CLOSURE OF CLARENDON HILLS ROAD FROM PLAINFIELD ROAD TO 71st STREET FROM NOON ON THURSDAY, SEPTEMBER 8, UNTIL 5:00 P.M. ON MONDAY, SEPTEMBER 12, 2005 (WITH MAINTENANCE OF LANE FOR EMERGENCY VEHICLES), TENNESSEE AVENUE AND 72nd STREET TO BENTLEY TO BE CLOSED EXCEPT FOR LOCAL TRAFFIC, NO PARKING ON THE NORTH SIDE OF 71st STREET FROM CLARENDON HILLS ROAD TO THE WEST END OF DARIEN COMMUNITY PARK, NO PARKING ON BOTH SIDES OF CLARENDON HILLS ROAD FROM 71st STREET TO 69th STREET, NO PARKING ON THE EAST SIDE OF BENTLEY AVENUE FROM 71st STREET TO 72nd STREET, AND PARKING ON ONE SIDE OF ROGER ROAD

C. CONSIDERATION OF A MOTION TO APPROVE THE PROVISION OF POLICE PROTECTION FOR THE DARIENFEST 2005 CELEBRATION

D. CONSIDERATION OF A MOTION GRANTING A WAIVER OF THE $50.00 A DAY FEE FOR THE TEMPORARY LIQUOR LICENSE

E. ORDINANCE NO. O-12-05 AN ORDINANCE OF THE CITY OF DARIEN, DUPAGE COUNTY, ILLINOIS, ASCERTAINING THE PREVAILING RATE OF WAGES FOR LABORERS, WORKMEN, AND MECHANICS EMPLOYED ON PUBLIC WORKS OF SAID CITY

F. RESOLUTION NO. R-26-05 A RESOLUTION AUTHORIZING THE EXECUTION OF A CERTAIN “INTERGOVERNMENTAL AGREE-MENT” BETWEEN THE CITY OF DARIEN AND THE DUPAGE COUNTY EMERGENCY TELEPHONE SYSTEM BOARD (ETSB)

G. RESOLUTION NO. R-27-05 A RESOLUTION APPOINTING AN AUTHORIZED DELEGATE TO THE INTERGOVERNMENTAL RISK MANAGEMENT AGENCY

H. CONSIDERATION OF A MOTION TO APPROVE THE EXPENDITURE OF BUDGETED FUNDS FOR THE PURCHASE OF THREE PIECES (3) OF PHYSICAL FITNESS EQUIPMENT FOR THE POLICE DEPARTMENT WORKOUT ROOM

I. ORDINANCE NO. O-13-05 AN ORDINANCE AMENDING SECTION 2 OF CHAPTER 3 (PARKING), TITLE 9 (TRAFFIC REGULATIONS), OF THE DARIEN CITY CODE (THISTLEWOOD CT.)

J. ORDINANCE NO. O-14-05 AN ORDINANCE AMENDING TITLE 3, CHAPTER 3, SECTION 3-3-7 “CLASSIFICATIONS OF LICENSES AND FEES” OF THE DARIEN CITY CODE TO PROVIDE FOR A CLASS L LIQUOR LICENSE

K. CONSIDERATION OF A MOTION TO APPROVE EMPLOYMENT AGREEMENT WITH ELIZABETH A. LAHEY

L. CONSIDERATION OF A MOTION TO APPROVE CHANGE ORDER IN THE AMOUNT OF $8,392.50 TO FIALA PAVING FOR THE 2005 STREET REHABILITATION PROGRAM

Roll Call: Ayes: Biehl, Gattuso, Marchese, McIvor, Poteraske

Nays: None

Absent: Durkin, Weaver

Results: Ayes 5, Nays 0, Absent 2 MOTION DULY CARRIED

16. NEW BUSINESS

There was no New Business to come before the City Council.

17. QUESTIONS, COMMENTS AND ANNOUNCEMENTS — GENERAL

Treasurer Monaghan congratulated Alderman Marchese for being the recipient of the Darien Lions Club’s highest award - the ‘Melvin Jones Award’.

18. ADJOURNMENT

There being no further business to come before the City Council, it was moved by Alderman Marchese and seconded by Alderman McIvor to adjourn.

VIA VOICE VOTE – MOTION DULY CARRIED

The City Council meeting adjourned at 8:10 P.M.

Mayor ________________________________ City Clerk jr All supporting documentation and report originals of these minutes are on file in the Office of the City Clerk under File Number 06-20-05.