AGENDA MEMO

City Council

June 21, 2010

 

ISSUE STATEMENT

Approval of a motion authorizing City Staff to proceed with a drainage project fronting 8822 Carlisle Court for the 2010 Drainage Improvement Program in an amount not to exceed $19,000.00.                BACKUP                        MAP

 

BACKGROUND

The FY 10-11 Budget includes funds for the 8822 Carlisle Court neighborhood drainage project. The project is related to the deficient storm water conveyance fronting Carlisle Court.  Residents have contacted City Staff regarding the frequent ice build ups adjacent to the western curb line. The topography of the existing properties calls for storm water to sheet flow from the rear yards and through the side yards towards Carlisle Court. Staff has identified under drain discharges adjacent to the curb line that discharge sump-pumps and gutter downspouts. During the winter months the storm water or snow that melts begins to flow during thawing conditions and refreezes as the temperatures drops. As the temperatures drop, the curb line accumulates ice for approximately 360 lineal feet. Regardless of the placement of the under drain discharges, the storm water would flow to Carlisle Court and create the ice buildups adjacent to the curbs.

 

Staff has determined that an additional storm sewer and curb inlets should be installed for approximately 360 lineal feet adjacent to Carlisle Court. The proposed project would include excavation for storm sewer, installation of curb inlets, curb and gutter replacement, asphalt and landscape restoration.

 

The materials and services required for Public Works projects from May 1, 2010 through April 30, 2011 were approved by the City Council on April 5, 2010. The budget estimate for the proposed project is $19,000. The excavation and installation of the storm sewer would be completed by staff and restoration services would be completed by the appropriate awarded vendor. Please note the scope of this project requires specific curb inlets. The proposed inlets would be purchased directly from the manufacturer, East Jordan Iron Works. See attached Project Summary cost sheet.

 

The proposed expenditure would be expended from the following account:

 

ACCOUNT NUMBER

ACCOUNT DESCRIPTION

FY 10/11 BUDGET

PROPOSED EXPENDITURE

YEAR TO DATE TO BE EXPENDED

PROPOSED BALANCE

 

25-30-4376

DITCH PROJECT- D 09

$621,000.00

$132,465.89

$ 132,465.89

$488,534.11

 

25-30-4376

DITCH PROJECT-A10

$488,534.11

$110,793.65

$243,259.54

$377,740.46

 

25-30-4376

DITCH PROJECT- B10

$377,740.46

$78,657.75        

$321,917.29

$299,082.71

 

25-30-4376

DITCH PROJECT- C10

$299,082.71

$172,172.79       

$494,090.08

$126,909.92

 

25-30-4376

WINTERBERRY LANE PROJECT

$126,909.92

$11,190.00      

$505,280.08

$115,719.92

 

25-30-4376

8822 CARLISLE COURT PROJECT

$115,719.92

$19,000.00      

$524,280.08

$96,719.92

 

TOTALS

 

$96,719.92

$524,280.08

$524,280.08

$96,719.92

 

STAFF RECOMMENDATION

The Municipal Services Committee will be meeting on this item prior to the City Council Meeting on June 21, 2010.  Staff recommends approval of the proposed motion. In anticipation of no July 5, 2010 meeting, this item will be placed under New Business for the June 21, 2010 City Council Meeting. 

 

ALTERNATE CONSIDERATION

As directed by the City Council.

 

DECISION MODE

This item will be placed on the June 21, 2010 City Council agenda for formal consideration.