AGENDA MEMO

City Council

June 21, 2010

 

Issue Statement

Approval of a resolution to accept a proposal from Gaffney’s PMI for the purchase and installation one (1) street light at Brookbank Road and Holly Avenue in an amount not to exceed $4,495.00.

 

RESOLUTION

 

Background/History

The Department received a petition (see attached) requesting the City to purchase and install one (1) street light at the southwest radii of Brookbank Road and Holly Avenue, see attached map labeled as Attachment 1. The petition stated that the proposed street light would provide security and motorist safety lighting for a residential area in the roadway. Director Gombac has spoken with the Jachim residents who were in opposition of the proposed street light due to light glare into their residence. The resident was informed that light shields would be installed if the conditions were warranted. Gaffney’s PMI is the 2010 awarded street light vendor for the City and the unit prices are reflective of the contract.  Attached are various police reports for this intersection.

 

On June 8th, 2010 Ms. Linda Wilczak, 305 Holly Avenue, had retracted her signature from, In Favor to an Opposition signature. Per a recent conversation with Ms. Wilczak, she felt that the proposed monies should be applied to a ditch program versus a street light. Director Gombac informed her that this item would be forwarded to the Administrative Finance Committee. 

 

The Municipal Services Committee discussed this item at their May 24th, 2010 meeting and approved the request. Since the line item would be over budget the Administrative Finance Committee is required to review the purchase.

 

The proposed expenditure would be expended from the following account and would be over budget:

 

ACCOUNT NUMBER

ACCOUNT DESCRIPTION

FY  10/11 BUDGET

YEAR TO DATE SCHEDULED EXPENDITURE

PROPOSED EXPENDITURE

PROPOSED BALANCE

 

01-30-4359

STREET LIGHTS

  $12,000.00

 $   9,177.00

$    4,495.00

($  1,672.00)

 

01-10-4330

ADMINISTRATIVE CONTINGENCY FUND

  $10,000.00

 $  3,376.46

$    1,672.00

$   4,951.54

 

Committee Recommendation

The Administrative-Finance Committee recommends approval as proposed above.

 

Alternate Consideration

1.      Review current budget in the spring for available funds from other line items.

2.      Considering this expense in FY 2011/12.

 

Decision Mode

This item will be placed on the June 21, 2010 City Council agenda for formal Council approval.