AGENDA MEMO

City Council

June 21, 2010

ISSUE STATEMENT

Approval of a motion authorizing City Staff to proceed with a drainage project fronting 1529 Winterberry Lane for the 2010 Drainage Improvement Program in an amount not to exceed $11,190.00. BACKUP MAP

BACKGROUND

The FY 10-11 Budget includes funds for the 1529 Winterberry Lane neighborhood drainage project. The project is related to the deficient storm water conveyance fronting Winterberry Lane. Residents have contacted City Staff regarding the frequent ice build ups adjacent to the eastern curb line. The topography of the existing properties calls for storm water to sheet flow from the rear yards towards Winterberry Lane. During the winter months the storm water or snow that melts begins to flow during thawing conditions and refreezes as the temperatures drops. As the temperatures drop, the curb line accumulates ice for several hundred feet.

Staff has determined that an additional storm sewer and curb inlets should be installed for approximately 185 lineal feet adjacent to Winterberry Lane. The proposed project would include excavation for storm sewer, installation of curb inlets, curb and gutter replacement, asphalt and landscape restoration.

The materials and services required for Public Works projects from May 1, 2010 through April 30, 2011 were approved by the City Council on April 5, 2010. The budget estimate for the proposed project has been revised from$33,000 to $11,190 due to recently identified structures that will allow Staff to reduce the scope of work required. The excavation and installation of the storm sewer would be completed by staff and restoration services would be completed by the appropriate awarded vendor. Please note the scope of this project requires specific curb inlets. The proposed inlets would be purchased directly from the manufacturer, East Jordan Iron Works. See attached Project Summary cost sheet.

The proposed expenditure would be expended from the following account:

ACCOUNT NUMBER	ACCOUNT DESCRIPTION	FY 10/11 BUDGET	PROPOSED EXPENDITURE	YEAR TO DATE TO BE EXPENDED	PROPOSED BALANCE
25-30-4376	DITCH PROJECT- D 09	$621,000.00	$132,465.89	$ 132,465.89	$488,534.11
25-30-4376	DITCH PROJECT-A10	$488,534.11	$110,793.65	$243,259.54	$377,740.46
25-30-4376	DITCH PROJECT- B10	$377,740.46	$78,657.75	$321,917.29	$299,082.71
25-30-4376	DITCH PROJECT- C10	$299,082.71	$172,172.79	$494,090.08	$126,909.92
25-30-4376	WINTERBERRY LANE PROJECT-	$126,909.92	$11,190.00	$505,280.08	$115,719.92
TOTALS		$115,719.92	$505,280.08	$505,280.08	$115,719.92

STAFF RECOMMENDATION

The Municipal Services Committee will be meeting on this item prior to the City Council Meeting on June 21, 2010. Staff recommends approval of the proposed motion. In anticipation of no July 5, 2010 meeting, this item will be placed under New Business for the June 21, 2010 City Council Meeting.

ALTERNATE CONSIDERATION

As directed by the City Council.

DECISION MODE

This item will be placed on the June 21, 2010 City Council agenda for formal consideration.