A WORK SESSION WAS CALLED TO ORDER AT 7:00 P.M. BY MAYOR
WEAVER FOR THE PURPOSE OF REVIEWING ITEMS ON THE MAY 17, 2010 AGENDA WITH THE CITY COUNCIL. THE MEETING
IMMEDIATELY RECESSED TO GO INTO EXECUTIVE SESSION. THE WORK SESSION RECONVENED AT 7:14 P.M. THE
SESSION ADJOURNED AT 7:35 P.M.
EXECUTIVE SESSION
It was
moved by Alderman McIvor and seconded by Alderman Schauer to go into Executive
Session for the purpose of discussing Personnel, Section 2(C)(1) of the Open
Meetings Act at 7:00 P.M.
Roll Call: Ayes: Avci, Galan,
Gattuso, Marchese, McIvor, Poteraske, Schauer
Nays: None
Absent: None
Results: Ayes 7, Nays 0, Absent 0
MOTION DULY CARRIED
EXECUTIVE SESSION
ADJOURNMENT
It was
moved by Alderman Galan and seconded by Alderman Marchese to adjourn into open
session.
REVERSE
ROLL CALL - MOTION DULY CARRIED
The
Executive Session meeting adjourned at 7:14 P.M.
of the City
Council of the
MAY 17, 2010
1. CALL TO ORDER
2. PLEDGE OF
ALLEGIANCE
Mayor Weaver led the Council and audience in the
Pledge of Allegiance.
3. ROLL CALL
— The Roll Call of Aldermen by Clerk Coleman was as follows:
Present: Halil
Avci Sylvia McIvor
John Galan John F. Poteraske, Jr.
Carolyn A. Gattuso Ted V. Schauer
Joseph A. Marchese
Absent: None
Also
in Attendance: Kathleen Moesle Weaver,
Mayor
Joanne
Coleman, City Clerk
Bryon
D. Vana, City Administrator
Daniel Gombac, Director of Community Development/Municipal
Services
Robert Pavelchik, Police Chief
4.
DECLARATION OF A QUORUM — There being seven aldermen
present, Mayor Weaver declared a quorum.
5.
APPROVAL OF MINUTES – May 3, 2010
It was moved by Alderman Gattuso and seconded by
Alderman McIvor to approve the minutes of the May 3, 2010 meeting as presented.
Roll
Call: Ayes: Avci, Galan, Gattuso, Marchese, McIvor,
Poteraske, Schauer
Nays: None
Absent: None
Results: Ayes 7,
Nays 0, Absent 0
6. RECEIVING
OF COMMUNICATIONS
Alderman Galan received an e-mail from Will Repole expressing his opposition to the city’s cost share
for a lobbyist, and thanking Alderman Galan for his vote against the
expenditure.
Alderman Marchese advised that he represented Mayor
Weaver and the city at the 12th Annual Asian American Festival inauguration
which took place at the
7. MAYOR’S
REPORT
It was moved by Alderman Galan and seconded by
Alderman Marchese to approve the following motion as presented.
A.
CONSIDERATION OF A MOTION TO APPROVE REAPPOINTMENT TO
THE ENVIRONMENTAL COMMITTEE: KRISHAN
SANT
Roll
Call: Ayes: Avci, Galan, Gattuso, Marchese, McIvor,
Poteraske, Schauer
Nays: None
Absent: None
Results: Ayes
7, Nays 0, Absent 0
City Clerk Coleman administered the Oath of Office to Krishan Sant.
There was a resounding round of applause from the
Council Members and the audience, and congratulatory hand shakes from the City
Council.
Mayor Weaver read into the record the following
resolution.
It was moved by Alderman McIvor and seconded by
Alderman Avci to approve the following resolution as presented.
B. RESOLUTION NO. R-35-10 CONSIDERATION OF A MOTION TO APPROVE
A RESOLUTION COMMENDING AND AWARDING THE ACTIONS OF CITIZEN CATHERINE A. MADURA
Roll
Call: Ayes: Avci, Galan, Gattuso, Marchese,
McIvor, Poteraske, Schauer, Weaver, Coleman, Coren, Murphey, Vana
Nays: None
Absent: None
Results: Ayes 12,
Nays 0, Absent 0
Chief
Pavelchik presented Catherine A. Madura with a Citizen Recognition Plaque.
There
was a resounding round of applause from the Council Members and the audience,
and congratulatory hand shakes from the City Council.
It
was moved by Alderman McIvor and seconded by Alderman Schauer to approve the
following motion as presented.
C. CONSIDERATION
OF A MOTION TO APPROVE THE REAPPOINTMENT OF DEPARTMENT HEADS: BRYON VANA, CITY ADMINISTRATOR; ROBERT
PAVELCHIK, POLICE CHIEF; AND DANIEL GOMBAC, DIRECTOR OF MUNICIPAL SERVICES
Roll
Call: Ayes: Avci, Galan, Gattuso, Marchese,
McIvor, Poteraske, Schauer
Nays: None
Absent: None
Results: Ayes
7, Nays 0, Absent 0
City Clerk Coleman administered the Oath of Office to
Bryon Vana, Robert Pavelchik, and Director Gombac.
There was a resounding round of applause from the
Council Members and the audience, and congratulatory hand shakes from the City
Council.
Mayor Weaver took Item E as the next item under the
Mayor’s Report.
Mayor
Weaver invited Jamie Kuhlman, the President of the Darien Youth Club (DYC) to
share some very exciting news.
Jamie
Kuhlman advised that DYC is revisiting their 2008 plan to rebuild and upgrade
their outdoor facility at
Mayor Weaver advised that although the city is unable
to contribute financially, DYC is welcome to use the city’s website, Direct
Connect, Cable TV, and the Neighbors of Darien magazine to get the word
out. In addition, staff may be able to
assist.
Alderman Galan suggested that DYC might be able to
take advantage of the city’s unit pricing for construction.
Alderman Avci suggested that DYC participants from
other communities be contacted to contribute.
Ms. Kuhlman advised that
Mayor Weaver added that notice will go out to all the
parents of DYC participants to help in the fund raising efforts.
Jamie Kuhlman noted that donations will be tax
deductible.
In response to Alderman Galan, Ms. Kuhlman advised
that the original, estimated cost of the project was $232,000. Ms. Kuhlman noted that a
Director Gombac offered to meet with Ms. Kuhlman to
review the plan to insure it is in compliance with all DuPage County Stormwater
Ordinances.
Mayor
Weaver suggested Wight & Company’s proposal also be brought to the meeting. Mayor Weaver invited Ms. Kuhlman to attend
future City Council Meetings to provide updates on the project.
D. POLICE
DEPARTMENT PRESENTATIONS
Police Chief Pavelchik advised that the
majority of awards presented this evening revolve around the events of March 2,
2010.
·
Police Chief
Pavelchik read into the record and awarded a Letter of Commendation to the
following individual:
o
Dispatch
Ø Lynda Gutierrez
There was a resounding round of applause from the
Council Members and the audience, and congratulatory hand shakes from the City
Council.
·
Police Chief
Pavelchik read into the record and awarded a Unit Letter of Commendation to the
following members of the Patrol Shift:
o
Patrol Shift –
Unit Commendation
Ø Sergeant Greg Cheaure
Ø Officer William Greenaberg
Ø Officer Steve Liss
Ø Officer Kevin Yeo
Ø Officer Anton Hruby
There was a resounding round of applause from the
Council Members and the audience, and congratulatory hand shakes from the City
Council.
In her absence, and in recognition of thirteen years
of service, Chief Pavelchik presented Officer Patricia Greenaberg’s
husband, William, with her plaque and badge.
·
Police Chief
Pavelchik read into the record and awarded a Unit Letter of Commendation to the
following members of the Detective Division:
o
Detective
Division – Unit Commendation
Ø Detective Sergeant Steve Reed
Ø Detective David Stock
Ø Detective William Foster
Ø Detective Mark Bozek
Ø Detective Brette Glomb
There
was a resounding round of applause from the Council Members and the audience,
and congratulatory hand shakes from the City Council.
·
Police Chief
Pavelchik recognized the years of service of the following individuals who
could not be in attendance this evening:
Ø Auxiliary Officer Dean Nowicki
Ø Phil Robinson
·
Police Chief
Pavelchik recognized the accomplishments of Retired Sergeant Ralph Menzione,
and presented him with his retirement plaque, Patrolman and Sergeant badges, and congratulated him on his retirement. His fellow
officers placed a banner in the back of the Council Chambers that read: “How DARE You Retire?” referencing Officer Menzione’s years of service as the City’s DARE Officer.
There was a resounding round of applause from the Council Members and
the audience, and congratulatory hand shakes from the City Council.
Retired
Sergeant
Mayor Weaver thanked Retired Sergeant Ralph Menzione
for his years of service.
8. CITY
CLERK’S REPORT
City Clerk Coleman announced that Darien City Offices
will be closed on Monday, May 31, 2010 in observance of the Memorial Day
holiday.
9. CITY
ADMINISTRATOR’S REPORT
City Administrator Vana advised that city staff have received
several calls regarding the water rate
increase. Detailed information regarding
the water rate increase will be placed again on the city’s website, Cable TV,
and Direct Connect.
10. DEPARTMENT
HEAD INFORMATION/QUESTIONS
Alderman Poteraske expressed displeasure with
Administrator Vana advised that the next step would be
to contact the elected county officials.
Mayor Weaver requested staff copy the city’s three
representatives of all communications to the county regarding this project, and
to let them know that no response has been received.
Alderman McIvor requested the following open items be
addressed by staff:
1. The sidewalk located on
2. There is a massive hole on the south side of Beller at
Parkside. Alderman McIvor believes this
is a Comcast issue, and would like to know what the project is and when it will
be completed.
3. Would like a time frame for a report from ComEd.
Administrator Vana advised that Assistant
Administrator Coren met with ComEd last week to discuss outages and
service. An update will be provided to
the City Council Members with the next Administrator’s Report. ComEd representatives are unable to attend a City
Council Meeting in June, but it is anticipated they will attend a meeting in
July.
11. TREASURER'S REPORT
A. WARRANT NUMBER 10-11-02
It was moved by Alderman Schauer and seconded by
Alderman Gattuso to approve payment of Warrant Number 10-11-02
for FYE 2010 in the amount of $40,446.00 from the General Fund; $138,080.02
from the Water Fund; $104.40 from the Motor Fuel Tax Fund; $1,275.97 from the
Darien Area Dispatch Fund; and for FYE 2011 in the amount of $50,722.73 from the General
Fund; $78,990.17 from the Water Fund; $111.00 from the Motor Fuel Tax Fund; $182,550.81
from the Capital Improvement Fund; $52,000.00 from the Debt Service Fund; $218,688.74
from the General Fund Payroll for the period ending 05/08/2010; $14,734.24 from
the Water Fund Payroll for the period ending 05/08/2010; $25,232.84 from the
D.A.D.C. Fund Payroll for the period ending 05/08/2010; for a total to be
approved of $802,936.92.
MOTION TO AMEND
Alderman Galan reiterated his reasons for being
against the expenditure for the lobbyist.
Clerk Coleman advised that the council could vote to
remove the item from the Warrant. The
Warrant can then be approved as amended.
Since the City Council has already approved the expenditure, the item
could be placed on the next agenda for a motion to reconsider.
It was moved by Alderman Galan and seconded by
Alderman McIvor to remove Check Number 4330 in the amount of $3376.46 payable
to the
Discussion:
Alderman Avci feels it is appropriate to remove this item from the
Warrant and, if necessary, to vote on the expenditure separately.
Roll
Call: Ayes: Avci, Galan, McIvor
Nays: Gattuso, Marchese, Poteraske,
Schauer
Absent: None
Results: Ayes
3, Nays 4, Absent 0
Alderman Avci questioned whether the payment to the
Illinois Director of Employment Security listed on Page 1 of the Expenditure
Journal is a one time payment or recurring, and inquired if this expense is
covered under unemployment insurance.
Treasurer Coren responded that, unlike the private
sector, the city is responsible for making unemployment payments for a period
of time determined by the government.
Once the former employee secures another position, the city’s payments
cease. The city self-funds unemployment.
Roll Call: Ayes: Avci, Gattuso, Marchese, Poteraske, Schauer
Nays: Galan,
McIvor
Absent: None
Results: Ayes 5, Nays 2, Absent 0
B. TREASURER’S
MONTHLY REPORT – APRIL, 2010
Treasurer Coren announced that the monthly financial statement for April, 2010 will be presented for review at the June 7, 2010 City Council Meeting in order to be able to include the year end accrual adjustments.
12. STANDING COMMITTEE REPORTS
Police
Committee — Alderman McIvor announced
that the next Police Committee meeting has been rescheduled from Thursday, June
3, 2010 to June 10, 2010 at 6:00 P.M. in the Council Chambers. Alderman McIvor added that on May 6, 2010 the
April 8, 2010 minutes were approved and submitted to the City Clerk’s Office.
Municipal
Services Committee — Alderman
Marchese announced that the next Municipal Services Committee Meeting scheduled
to take place on Monday, May 24, 2010 will begin at 5:30 P.M. with a tour of
the current projects. Since seating is
limited, anyone interested in attending the tour is to contact Ashley Prueter
at 630-353-8105 to reserve a seat. When
the tour is over, the meeting will reconvene in the Council Chambers to
continue with the regular agenda. Administrator
Vana added that a map of tour locations and times will be available for those
who wish to tour the site on their own or have questions on a specific
project. Director Gombac advised that in
the event of rain, the tour portion of the meeting will be cancelled, and the
meeting will begin at 6:30 P.M. in the Council Chambers.
Administrative/Finance
Committee — Alderman Avci suggested
that an Administrative Finance Committee of the Whole Meeting take place in
September prior to the Goal Setting Session to conduct a status review of the
current and projected budgets.
Mayor Weaver noted, and Alderman Poteraske agreed,
that the Goal Setting Session accomplishes that, and feels the additional
meeting would be redundant.
Treasurer Coren advised that the budgeted numbers, in
terms of expenditures and revenues, are reflected in the monthly reports.
Alderman Poteraske advised that, in his opinion, the
Goal Setting Sessions generally work out very well for review of the budget.
Alderman Marchese noted that his committee usually
meets at the end of October for a six month review.
Alderman Avci reiterated his desire for an
Administrative Finance Committee of the Whole Meeting, and suggested October
with the Goal Setting Session to take place a week or two later.
Mayor Weaver thought that the budget review and Goal Setting
Session can be incorporated into one meeting.
Treasurer Coren added that a budget review in October
will only include four months of the current fiscal year.
In response to Alderman McIvor’s suggestion, Administrator
Vana advised that any items for the Goal Setting Session are provided to the
City Council Members prior to the meeting.
In response to Alderman Avci, Administrator Vana
advised that as the time gets closer, a survey of available dates for the Goal
Setting Session will be sent to the Council Members.
13. QUESTIONS AND COMMENTS — AGENDA RELATED
There were none.
14.
OLD BUSINESS
There was no old business to come before the City
Council.
15. CONSENT
AGENDA
Mayor Weaver announced that Item A under New Business
has been removed and Item B under New Business will be added as Item C under
the Consent Agenda.
Mayor
Weaver reviewed the items on the Consent Agenda for the benefit of the viewing
audience.
It
was moved by Alderman McIvor and seconded by Alderman Galan to approve by
Omnibus Vote the following items on the Consent Agenda:
A. ORDINANCE
NO. O-14-10 CONSIDERATION OF
A MOTION TO APPROVE AN ORDINANCE AUTHORIZING THE
B.
CONSIDERATION OF A MOTION TO AUTHORIZE THE TEMPORARY
CLOSURE OF STREETS FOR THE LIONS CLUB FOURTH OF JULY PARADE AND AUTHORIZING THE
POLICE DEPARTMENT TO ASSIST IN TRAFFIC CONTROL
C.
CONSIDERATION OF A MOTION TO APPROVE THE EXPENDITURE
FOR THE EQUIPMENT REPLACEMENT PURCHASE AND INSTALLATION AND YEAR 1 OF A 5 YEAR
MAINTENANCE AGREEMENT FOR THE BUILDING AUTOMATION SYSTEM FOR THE POLICE
FACILITY IN AN AMOUNT NOT TO EXCEED $44,980 TO AUTOMATED LOGIC-CHICAGO
Roll
Call: Ayes: Avci, Galan, Gattuso, Marchese,
McIvor, Poteraske, Schauer
Nays: None
Absent: None
Results: Ayes 7,
Nays 0, Absent 0
16. NEW
BUSINESS
Item
A under New Business has been removed and Item B was moved to the Consent
Agenda as Item C.
17. QUESTIONS,
COMMENTS AND ANNOUNCEMENTS — GENERAL
Alderman Poteraske thanked the residents for their
donations to the Darien Historical Society this past weekend. Alderman Poteraske thanked Mayor Weaver,
Treasurer Coren, and John Coren for their efforts on behalf of the Darien
Historical Society.
On behalf of the Darien Lions Club, Parade Chairman
Dennis Kuczynski (“Kooch”) thanked
the City Council, Police, Municipal Services Departments, and the Park District
for their assistance and participation in the upcoming Independence Day Parade
which will be held on Saturday, July 3, 2010.
Mr. Kuczynski
requested a link be placed on the City’s website to the Lions Club. The theme of this year’s parade is to honor
our police and fire fighters.
18. ADJOURNMENT
There being no further business to come before the
City Council, it was moved by Alderman McIvor and seconded by Alderman Galan to
adjourn.
VIA VOICE
VOTE – MOTION DULY CARRIED
The City Council
meeting adjourned at 8:55 P.M.
Mayor
________________________________
City Clerk
ld
All supporting
documentation and report originals of these minutes are on file in the Office
of the City Clerk under File Number 05-17-10.
Minutes of 05-17-10 CCM