AGENDA MEMO

 City Council

June 7, 2010

 

ISSUE STATEMENT

A resolution authorizing the purchase of one new 2011 Ford F-250 Super Duty Pick Up, from Morrow Brothers Ford, Inc. in the amount of $27,799.00.

 

RESOLUTION             BACKUP-VEHICLE HISTORY

 

BACKGROUND/HISTORY

The proposed truck is to be utilized primarily for water operations in the water department.  The proposed vehicle would be replacing unit 403, year 1997 Dodge Dakota pickup truck.  The truck has 134,000 miles and vehicle has ongoing mechanical problems.  Portions of the truck body and underbody are deteriorating with rust including the door hinge preventing proper door closure, bumpers are rusted and have holes in them and the interior is worn.  The vehicle is rear wheel drive making it difficult to maneuver in snow terrain.  The proposed upgrade vehicle is a four wheel drive pickup which will provide increased room for staff mobilization to job sites and affording more roadside safety with a larger vehicle.  The proposed vehicle is for the Water Division Foreman. 

 

Staff contacted the State of Illinois Joint Purchasing Program and received their information on utility trucks and pricing.  The bid price for the truck reflects the State Joint Purchase Price. The bid specifications are structured for Ford to manufacture, install, and deliver the specified truck to the City. The current budget included the purchase of this vehicle at an estimated cost of $30,570.00.

 

The proposed expenditure would be expended from the following line account:

 

ACCOUNT NUMBER

ACCOUNT DESCRIPTION

FY 10-11 BUDGET

YEAR TO DATE EXPENDED

PROPOSED EXPENDITURE

PROPOSED BALANCE

25-30-4815

CAPITAL  PURCHASES TRUCK REPL UNIT 400

 $30,570.00

 

 

$31,329.00

 $ 27,314.00

 $     3,256.00

25-30-4815

CAPITAL  PURCHASES TRUCK DECALS

$30,570.00

 

 $      485.00

 $     2,771.00

COMMITTEE RECOMMENDATION

The Municipal Services Committee recommends approval of the Resolution for the purchase of one new 2011 Ford F-250 from Morrow Brothers Ford, Inc. in the amount of $27,799.00.

 

ALTERNATE DECISION

Not approving the Resolution.

 

DECISION MODE

This item will be placed on the June 7, 2010 City Council agenda for formal consideration.