AGENDA MEMO
ISSUE STATEMENT
The
City Council is requested to approve the expenditure of budgeted funds for the
purchase of a replacement building automation system (BAS) for the police
facility. BACKUP
The City
Council, in the FY11 Budget, authorized the purchase of a replacement building
automation system for the police facility.
The current system is original to the building and is no longer serviceable
due to age and technology changes; some components of the system have failed
completely.
STAFF/COMMITTEE
RECOMMENDATION
The
Staff recommends the expenditure of $41,080.00 (Line Item 01-40-4225
Maintenance-Equipment) for the purchase and installation of a new building
automation system from Automated Logic – Chicago. Automated Logic provided the lowest quote
and will be under the $50,000.00 allocated in the budget.
The
Police Committee of Darien City Council reviewed this expenditure at their May
6, 2010 meeting. The Police Committee
tentatively approved this expenditure subject to a
review and comparison of the multi-year maintenance agreements that accompany
each bid. The Committee stated that a
low bid with a high future maintenance contract might turn out to be more
expensive in the long run. Staff will
present the comparison of multi-year maintenance agreements to the Council for
review prior to voting on this recommendation.
ALTERNATE
CONSIDERATION
The
alternate consideration is to not to replace the BAS.
DECISION MODE
This
expenditure will be placed on the May 17th, 2010, City Council Agenda for
approval.