AGENDA MEMO

City Council

April 5, 2010

ISSUE STATEMENT

Consideration of a motion to extend a contract through the attached resolution to Spring Green Lawn Care for six (6) various fertilizer applications, and one (1) tree fertilizer application in an amount not to exceed $27,366.00.

RESOLUTION BACKUP

BACKGROUND/HISTORY

On March 05, 2009 Staff received three bids for fertilization services. (See Attachment A). The fertilization program allows the City to eradicate noxious weeds and provide uniform aesthetically pleasing turf throughout certain rights of way and City owned facilities.

The following areas would receive fertilizer applications throughout the year:

1) All median areas and roadside rights of way on 75^th Street from Route 83 (Kingery Highway) west to Lemont Road-26.52 acres

2) Plainfield Road from Cass Avenue east to 75^th Street- 2.00 acres

Total Acres 28.52 acres

City Owned Facilities:

Acres

City Hall 1702 Plainfield Rd 0.70

Public Works 1041 S Frontage Rd 1.70

Water Plant #2 1220 Plainfield Rd .33

Water Plant #3 1930 Manning Rd .57

Water Plant #4 1901 Manning Rd .66

Water Plant #5 8600 Lemont Rd .83

Water Stand Pipe 6709 Wilmette Ave .11

Total Acres 4.90

The contract also entertained fertilization services for the City maintained median trees along 75^th Street. The scope of work includes fertilizing 250 trees along 75^th Street from Clarendon Hills Road west to Lemont Road.

Attached please find the cost breakdown for the 2010 fertilization program (See Exhibit A).

The proposed expenditure would be expended from the following accounts.

ACCOUNT NUMBER	ACCOUNT DESCRIPTION	FY 10/11 BUDGET	YEAR TO DATE EXPENDED	PROPOSED EXPENDITURE
01-30-4350	Forestry-Fertilization 75^th Street-Turf Areas	$ 21,600.00	$ 0	$ 21,591.00
01-30-4350	Forestry-Fertilization 75^th Street-Trees	$ 2,205.00	$ 0	$ 2,205.00
02-50-4223	Maintenance Building-Water Plants Maintenance	$ 3,675.00	$ 0	$ 3,060.00
01-10-4227	Maintenance Building-City Hall Grounds	$ 5,000.00	$ 0	$ 510.00
TOTAL COST - FERTILIZATION				$ 27,366.00

COMMITTEE RECOMMENDATION

The Municipal Services Committee recommended 2 to1 in favor, (Member Schauer-Aye, Chairman Marchese-Aye, Member Galan-Nay) to extend a contract through the attached resolution to Spring Green Lawn Care for six (6) various fertilizer applications, and one (1) tree fertilizer application in an amount not to exceed $27,366.00. Spring Green Lawn Care was the awarded vendor for 2008 and 2009 and has continued to provide satisfactory results.

ALTERNATE DECISION

Not approving the contract at this time would be an alternate decision.

DECISION MODE

This item will be placed on the April 5, 2009 City Council agenda for formal consideration.