AGENDA
MEMO
City
Council
March
15, 2010
Issue Statement
Approval of a Resolution to extend a contract
with Hoving Clean Sweep, LLC for
the 2010 Street Sweeping services in
an amount not to exceed $22,688.00 through
April 30, 2011. The proposed contract extension
would be the second extension of a three (3) year option.
Background/History
The Municipal Services Department opened 4 sealed bids on April 8, 2009. See attached bid tally labeled as Attachment A. The bid contained two additional one year option extensions for 2010 and 2011. This proposal would be the second option extension. The City’s street sweeping services have been conducted at four (4) intervals during the year and an emergency incident sweep for a total of approximately 348 hours. Staff has recently reviewed the sweeping services and is recommending that Interval 3 be eliminated this year. The reduction would reduce the sweeping services to approximately 278 hours for an approximate savings of $5,775.00. Staff does not anticipate a decrease in the level of service by eliminating Interval 3. The street sweepings have been revised to begin between the following dates:
Interval 1-May 11th-May 19th
Interval 2-July 8th-July 15th
Interval 3-August 24th
–September 7th-ELIMINATE
Interval 4-October 26th- November 16th
Funding for the Street Sweeping Services would be
expended from the following line item of the FY 10/11 Budget:
|
ACCOUNT NUMBER |
ACCOUNT DESCRIPTION |
FY 10/11 BUDGET |
PROPOSED EXPENDITURE |
|
01-30-4373 |
STREET SWEEPING |
$ 22,688.00 |
$ 22,688.00 |
Committee/Staff Recommendation
The Municipal Services
Committee and Staff recommend approval of the contract extension with the
elimination of Interval 3 through the attached resolution. The vendor has
provided excellent service to the City and has acknowledged and accepted the 2010
schedule.
Alternate Consideration
Not approving the
street sweeping services contract.
Decision Mode
This item will be
placed on the agenda for formal consideration at the March 15, 2010 City
Council meeting.