A WORK SESSION WAS CALLED TO ORDER AT 7:00 P.M. BY MAYOR WEAVER FOR THE PURPOSE OF REVIEWING ITEMS ON THE AUGUST 18, 2008 AGENDA WITH THE CITY COUNCIL.

EXECUTIVE SESSION

It was moved by Alderman Marchese and seconded by Alderman Galan to go into Executive Session for the purpose of discussing Purchase or Lease of Real Estate as prescribed by Section 2(c)(5) of the Open Meetings Act at 7:10 P.M.

Roll Call: Ayes: Avci, Durkin, Galan, Gattuso, Marchese, Poteraske

Nays: None

Abstain: None

Absent: McIvor

Results: Ayes 6, Nays 0, Absent 1 MOTION DULY CARRIED

It was moved by Alderman Gattuso and seconded by Alderman Galan to adjourn into open session at 7:23 P.M.

REVERSE ROLL CALL – MOTION DULY CARRIED

THE WORK SESSION RECONVENED AT 7:23 P.M. AND ADJOURNED AT 7:30 P.M.

Minutes of the Regular Meeting

of the City Council of the

CITY OF DARIEN

AUGUST 18, 2008

1. CALL TO ORDER

The regular meeting of the City Council of the City of Darien was called to order at 7:30 P.M. by Mayor Weaver.

2. PLEDGE OF ALLEGIANCE

Mayor Weaver led the Council and audience in the Pledge of Allegiance.

3. ROLL CALL — The Roll Call of Aldermen by Clerk Coleman was as follows:

Present: Halil Avci Carolyn A. Gattuso William R. Durkin Joseph A. Marchese John Galan John F. Poteraske, Jr.

Absent: Sylvia McIvor

Also in Attendance: Kathleen Moesle Weaver, Mayor Joanne F. Coleman, City Clerk Michael J. Coren, City Treasurer John B. Murphey, City Attorney Bryon D. Vana, City Administrator Daniel Gombac, Director of Community Development/Municipal Services Robert Pavelchik, Police Chief

4. DECLARATION OF A QUORUM — There being six aldermen present, Mayor Weaver declared a quorum.

5. APPROVAL OF MINUTES – August 4, 2008

It was moved by Alderman Gattuso and seconded by Alderman Avci to approve the minutes of the August 4, 2008 meeting, as presented.

Roll Call: Ayes: Avci, Galan, Gattuso, Poteraske

Nays: None

Abstain: Durkin, Marchese

Absent: McIvor

Results: Ayes 6, Nays 0, Absent 1 MOTION DULY CARRIED

6. RECEIVING OF COMMUNICATIONS

Alderman Galan received an e-mail from a resident regarding the street sign at the intersection of Crest and Plainfield. Alderman Galan explained that this year’s city street sign replacement program did not include the county roads.

At Alderman Galan’s request, Director Gombac informed the City Council Members that DuPage County has given the city permission to allow the installation of green street signs with the Darien logo on county roads. This information is contrary to what the county provided previously. Staff has sent an e-mail to the county requesting the city be allowed to put up the blue street signs with the top hat. The request for the additional signage will be brought to the City Council as part of the goal setting session or as part of next year’s budget discussions.

Mayor Weaver advised that since the city did not have the county’s approval at the time the street sign program was ready to commence, the city and county sign replacement programs were kept separate.

In response to Alderman Galan, Director Gombac advised that the cost for the additional signs will be approximately $30,000.

Mayor Weaver advised that the city would like to install lighted signs on the overhead, cross bars on the county roads.

Alderman Poteraske pointed out that the $30,000 does not include the lighted signs.

Mayor Weaver submitted a letter received from Corrine Stranski, expressing appreciation of the assistance Dan Gombac provided to Reflections at Hidden Lake in regards to their drainage concerns. Ms. Stranski commended Director Gombac’s efforts, professionalism, knowledge, and expertise.

7. MAYOR’S REPORT

A. Mayor Weaver read into the record a Proclamation declaring August 18, 2008 as Andrew Sze U.S. Congressional Gold Medal Award Day in the City of Darien in honor of his hard work and achievements.

Andrew Sze thanked the City Council for bestowing this honor on him.

B. Mayor Weaver read into the record a Proclamation declaring September 21, 2008 Indian Prairie Public Library Day in the City of Darien.

Representatives of the Indian Prairie Public Library were in attendance to accept the Proclamation, and expressed gratitude for this honor. The City Council and members of the viewing audience were invited to attend the library’s 20th anniversary celebration in September.

8. CITY CLERK’S REPORT

Clerk Coleman…

…congratulated Andrew Sze and the Indian Prairie Public Library.

…announced that the City Council Meeting of Tuesday, September 2, 2008 has been cancelled due to lack of agenda items.

…announced that the Planning and Zoning Commission Meeting of Wednesday, August 20, 2008 has been cancelled due to lack of agenda items.

9. CITY ADMINISTRATOR’S REPORT

Administrator Vana…

…commented that a resident of Reflections at Hidden Lake attended a council meeting several months ago with drainage problems. Director Gombac visited the site and made recommendations which solved the drainage issues while, at the same time, saving the residents money. Administrator Vana reminded residents that City Staff serve the community, and to feel free to contact City Hall with any issues.

…announced that the city has enhanced their website by adding a “Citizen Action Center” on the home page. This enhancement provides residents the opportunity to interactively work with the city on line. Through the “Citizen Action Center,” residents are able to submit work orders, obtain garage sale permits, and obtain answers to Frequently Asked Questions.

10. DEPARTMENT HEAD REPORT

Police Chief Robert Pavelchik…

…expressed gratitude to the McIvor family for their generous purchase of two plaques which will be used on the Retired Officer Recognition Wall which is located at the Police Department.

…announced that Darienfest will be held on September 5, 6, and 7, 2008. Chief Pavelchik invited the City Council Members to view the Command Center Trailer which will be at the festival on loan from another Police Department.

…reminded all that the new school year is about to begin, and requested motorists be cognizant of youth foot traffic, school buses, and school speed limits.

At the request of City Clerk Coleman, Chief Pavelchik reviewed the laws regarding stopped school buses. Motorists heading in either direction are required to stop for school buses on any street of two lanes. On streets consisting of three or more lanes, oncoming traffic is not required to stop.

11. TREASURER'S REPORT

A. WARRANT NUMBER 08-09-08

It was moved by Alderman Gattuso and seconded by Alderman Galan to approve payment of Warrant Number 08-09-08 in the amount of $67,052.85 from the General Fund; $166,356.08 from the Water Fund; $2,385.43 from the Motor Fuel Tax Fund; $221.00 from the Special Service Area Tax Fund; $131,881.02 from the Water Depreciation Fund; $2,140.57 from the Darien Area Dispatch Fund; $217,299.29 from the Capital Expenditures Fund; $92,656.61 from the Debt Service Fund; 119,074.19 from the General Fund Payroll for the period ending 08/14/08; $13,444.52 from the Water Fund Payroll for the period ending 08/14/08; $29,336.04 from the D.A.D.C. Fund Payroll for the period ending 08/14/08; for a total to be approved of $841,847.60.

Roll Call: Ayes: Avci, Durkin, Galan, Gattuso, Marchese, Poteraske

Nays: None

Absent: McIvor

Results: Ayes 6, Nays 0, Absent 1 MOTION DULY CARRIED

B. TREASURER’S MONTHLY REPORT – JULY, 2008

Treasurer Coren reviewed all year-to-date sources of revenue and expenditures and fund balances through the month of July, 2008: General Fund Revenue $3,791,758; General Fund Expenditures $2,930,675; Current General Fund Balance $4,127,723; Water Fund Revenue $487,568; Water Fund Expenditures $466,574; Current Water Fund Balance $552,907; Motor Fuel Tax Fund Revenue $161,279; Motor Fuel Tax Fund Expenditures $23,272; Current Motor Fuel Tax Fund Balance $166,703; Water Depreciation Fund Revenue $16,375; Water Depreciation Fund Expenditures $290,466; Current Water Depreciation Fund Balance $1,102,745; Capital Improvement Fund Revenue $2,710,513; Capital Improvement Fund Expenditures $37,135; Current Capital Improvement Fund Balance $3,785,037; Capital Projects Debt Service Fund Revenue $19,445; Capital Projects Debt Service Fund Expenditures $203,475; and a fund balance of $1,295,212.

Treasurer Coren mentioned that, subsequent to July 31, 2008, there was sufficient cash flow to allow the city to obtain a ninety-day certificate of deposit with the State Bank of Countryside at a 3% interest rate.

Administrator Vana added that State Bank of Countryside won the bid for this certificate of deposit.

12. STANDING COMMITTEE REPORTS

Public Works Water/Streets Committee — Alderman Marchese submitted the Public Works Water/Streets Committee Minutes of May 19, 2008, June 16, 2008, and July 21, 2008 for the record, and noted that the next meeting is scheduled to take place on Monday, September 15, 2008 at 6:30 P.M. in the upstairs conference room pending agenda items.

Administrative/Finance Committee — Alderman Poteraske announced that next week’s Planning/Development Committee has been cancelled, and the next Administrative and Finance Committee Meeting is scheduled to take place on Monday, September 8, 2008 at 6:30 P.M.

13. QUESTIONS AND COMMENTS — AGENDA RELATED

There were none.

14. OLD BUSINESS

There was no old business to come before the City Council.

15. CONSENT AGENDA

It was moved by Alderman Marchese and seconded by Alderman Gattuso to approve by Omnibus Vote the following items on the Consent Agenda:

A. ORDINANCE NO. O-33-08 CONSIDERATION OF A MOTION TO APPROVE AN ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY OWNED BY THE CITY OF DARIEN (VEHICLES)

B. ORDINANCE NO. O-34-08 CONSIDERATION OF A MOTION TO APPROVE AN ORDINANCE AUTHORIZING THE SALE OF PERSONAL PROPERTY (EQUIPMENT) OWNED BY THE CITY OF DARIEN

C. RESOLUTION NO. R-75-08 CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH THE SEATON GROUP TO PROVIDE ELECTRIC RELIABILITY CONSULTING SERVICES

D. CONSIDERATION OF A MOTION TO APPROVE THE REQUEST TO SUPPORT THE DUPAGE SENIOR CITIZENS COUNCIL, WHICH PROVIDES MEALS ON WHEELS AND THE SENIOR HOME MAINTENANCE PROGRAM, IN THE AMOUNT OF $18,810.00

E. RESOLUTION NO. R-76-08 CONSIDERATION OF A MOTION TO APPROVE A RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A MUTUAL AGREEMENT WITH THE DUPAGE COUNTY OFFICE OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT

F. CONSIDERATION OF A MOTION TO APPROVE THE EXPENDITURE OF BUDGETED FUNDS FOR THE PURCHASE OF AUTOMATED EXTERNAL DEFIBRILLATORS

G. CONSIDERATION OF A MOTION TO APPROVE THE EXPENDITURE OF BUDGETED FUNDS FOR REPLACEMENT OF THE POLICE DEPARTMENT’S LOWER LEVEL COPY MACHINE

H. CONSIDERATION OF A MOTION TO APPROVE PAYMENT OF $39,025.00 TO ARC DISPOSAL TO PROVIDE FREE LEAF PICK-UP TO RESIDENTS IN OCTOBER AND NOVEMBER OF 2008

I. CONSIDERATION OF A MOTION TO APPROVE THE EXPENDITURE OF BUDGETED FUNDS FOR THE PURCHASE OF A FIRE ALARM SYSTEM FOR THE POLICE FACILITY

Roll Call: Ayes: Avci, Durkin, Galan, Gattuso, Marchese, Poteraske

Nays: None

Absent: McIvor

Results: Ayes 6, Nays 0, Absent 1 MOTION DULY CARRIED

16. NEW BUSINESS

There was no new business to come before the City Council.

17. QUESTIONS, COMMENTS AND ANNOUNCEMENTS — GENERAL

Tony Lopez of 1527 Pinehurst Drive, and Steve Kirin of 621 Glen Lane informed the City Council and viewing audience of the new, non-profit, athletic organization called the Darien Swarm. The three programs currently available through Darien Swarm are Pop Warner Football with a team comprised of 8, 9 and 10 year olds; a soccer program of 8 and 9 year old boys; and youth basketball for boys and girls. There are currently twenty-five children enrolled. All programs are run out of Hinsdale South High School. The City Council Members and viewing audience were invited to attend Darien Swarm’s pep rally on Friday, September 5, during the sophomore game’s half time, and their first home game on September 6 at the stadium at 3:00 p.m. Darien Swarm’s website address is darienswarm.com. Mr. Kirin presented Mayor Weaver with a signed Darien Swarm jersey.

Mayor Weaver extended gratitude to City Staff, and especially those in the Municipal Services Department, for the exceptional handling of the several improvement projects which have taken place this season

18. ADJOURNMENT

There being no further business to come before the City Council, it was moved by Alderman Poteraske and seconded by Alderman Galan to adjourn.

VIA VOICE VOTE – MOTION DULY CARRIED

The City Council meeting adjourned at 8:08 P.M.

Mayor

________________________________ City Clerk

ld All supporting documentation and report originals of these minutes are on file in the Office of the City Clerk under File Number 08/18/08.