A WORK SESSION WAS CALLED TO ORDER AT 7:00 P.M. BY CITY CLERK COLEMAN FOR THE PURPOSE OF REVIEWING ITEMS ON THE OCTOBER 17, 2005 AGENDA WITH THE CITY COUNCIL.

ELECTION OF MAYOR PRO-TEM

Clerk Coleman asked Council for nominations for Mayor Pro-Tem.

It was motioned by Alderman Poteraske and seconded by Alderman Durkin to appoint Alderman Kathleen Weaver as Mayor Pro-Tem. There being no other nominations, Clerk Coleman called for the question.

Roll Call: Ayes: Biehl, Durkin, Gattuso, Marchese, McIvor, Poteraske, Weaver

Nays: None

Absent: None

Results: Ayes 7, Nays 0, Absent 0 MOTION DULY CARRIED

The workshop session was closed by Mayor Pro-Tem Weaver at 7:20 P.M.

Minutes of the Regular Meeting

of the City Council of the

CITY OF DARIEN

OCTOBER 17, 2005

1. CALL TO ORDER

The regular meeting of the City Council of the City of Darien was called to order at 7:30 P.M. by Mayor Pro-Tem Weaver.

2. PLEDGE OF ALLEGIANCE

Mayor Pro-Tem Weaver led the Council and audience in the Pledge of Allegiance.

Prior to the Roll Call, Mayor Pro-Tem Weaver read, into the record, the Resignation Memo directed to Darien City Council and City Clerk from Carmen D. Soldato dated October 17, 2005; the resignation was effective immediately.

3. ROLL CALL — The Roll Call of Aldermen by City Clerk Coleman was as follows:

Present: Richard A. Biehl Sylvia McIvor William R. Durkin John F. Poteraske, Jr. Carolyn A. Gattuso Kathleen Moesle-Weaver Joseph A. Marchese

Also in Attendance: Joanne F. Coleman, City Clerk Kevin P. Monaghan, City Treasurer Gina Madden, City Attorney Bryon D. Vana, City Administrator Robert Pavelchik, Chief of Police Daniel Gombac, Director of Community Development/Public Works

4. DECLARATION OF A QUORUM — There being seven Aldermen present, Mayor Pro-Tem Weaver declared a quorum.

5. APPROVAL OF MINUTES — October 3, 2005

It was moved by Alderman Marchese and seconded by Alderman McIvor to approve the Minutes of the Regular Meeting of October 3, 2005, as presented.

Roll Call: Ayes: Biehl, Durkin, Gattuso, Marchese, McIvor, Poteraske, Weaver

Nays: None

Absent: None

Results: Ayes 7, Nays 0, Absent 0 MOTION DULY CARRIED

6. RECEIVING OF COMMUNICATIONS

Alderman Durkin received email from Jason Johns, which he submitted for the record; Mr. Johns felt that the ‘Respect Life’ banners were inappropriate.

Alderman McIvor attended the Woodmere Townhome Association meeting; she indicated that Work Management Manager Jack Mancione thanked Public Works for sidewalk replacement in the subdivision.

7. MAYOR’S REPORT

A. MAYORAL PROCLAMATION “NATIONAL FRENCH WEEK” (NOVEMBER 2 – NOVEMBER 8, 2005)

Mayor Pro-Tem Weaver read the Proclamation and declared November 2nd through November 8th as ‘National French Week’. Isabelle Menke, an educator from Hinsdale South High School, accepted the Proclamation. Ms. Menke thanked Council for the recognition; she indicated that the students had many activities planned and invited everyone to attend.

B. MAYORAL PROCLAMATION “MAKE A DIFFERENCE DAY” (OCTOBER 27, 2005)

Mayor Pro-Tem Weaver read the Proclamation; she urged residents to observe October 27th as ‘Make a Difference Day’ by connecting with friends, fellow employees and relatives, and with religious, school and civic groups to engage in projects benefiting the community. Administrator Vana accepted the Proclamation.

C. PRESENTATION OF AUDIT

Kelly Zabinski, Audit Manager with William F. Gurrie & Co., Ltd., spoke about the financial status report for the City; she indicated that the City was in a healthy position. Ms. Zabinski noted that the City previously received certificates of achievement recognition from GFOA, which included presentation of consistent financial data that helped maintain the City’s excellent bond rating.

D. COM ED UPDATE

Cornell Barnett addressed Council and reviewed ComEd’s ‘Reliability Action Plan; he indicated that everything was on track. He submitted a listing of corrective measures. Mr. Barnett noted that the investigation of the Downers Grove Sub-station was still under review; he said that investigation of the other sub-stations had been completed; a plan to address reliability issues found during inspections would be developed during the Fourth Quarter of 2005. Alderman Weaver inquired about brown outs at a residence on Bristlecone Court; Mr. Barnett said that he would provide information at the next Council meeting. Alderman Poteraske asked for information regarding all types of outages not only major outages; Mr. Barnett said that ComEd did not have technology to track each outage as they do major outages. There was discussion regarding ComEd procedures.

8. CITY CLERK’S REPORT

Clerk Coleman…

… noted that the Local Liquor Commission Hearing that was scheduled for October 17th at 5:00 P.M. had been rescheduled to Monday, November 7, 2005, at 5:00 P.M. in the Council Chambers

… said that the Cable Commission meeting scheduled for Thursday, October 20th, had been cancelled.

… stated that City Council scheduled a Goal Setting Session for Tuesday, October 25th, at 6:30 P.M. in the Police Department Training Room.

… informed everyone that a Special City Council Meeting was scheduled for Saturday, October 22, 2005, at 9:00 A.M. to elect an Acting Mayor.

9. CITY ADMINISTRATOR’S REPORT

Administrator Vana thanked Mayor Soldato for all that he had done for the community.

10. DEPARTMENT HEAD REPORT

Community Development/Public Works Director Daniel Gombac provided an update of on-going projects, which included: * Sidewalk Removal and Replacement Project – concrete work was complete; Public Works was currently performing landscape restoration. * Crest Hill Basin at Plainfield & Crest Roads – due to draught conditions, tree planting should be completed within two weeks. He noted that Staff requested that DuPage County provide additional screening in the southern right-of-way of Holly Avenue and eastern right-of-way of Crest Road. * Brush Pickup – scheduled for the week of October 24th; he indicated that this would be the last pickup for 2005. * Leaf Raking – reminded residents not to rake leaves into the streets, ditches, or curbs/gutters. He encouraged residents to contact Public Works at 852-5000 if they saw a blocked culvert, ditch, or storm sewer structure. * Street Sweeping – would be done in November or after the majority of leaves had fallen.

… indicated that Staff met with the owners of Crossroads of Darien development regarding site deficiencies. He said that deficient landscaping was removed, that new plantings should be installed later in the week, that the lot adjacent to Lemont Road was to be graded, topsoil placed, seeded and covered with a blanket material. Staff was awaiting the contract proposal for burying of overhead utilities adjacent to Lemont Road from ComEd. … commented that Steak ‘n Shake submitted plans for a building permit. The conditions for Special Use included: hours of operation and drive-thru were 6:00 A.M. until 11: 00 P.M.; parking lot lights would be turned off by Midnight or one-hour after closing and not turned on prior to 5:00 A.M. or one-hour before opening; delivery hours were limited from 8:00 A.M. – 10:00 P.M. with no delivery between 11:00 A.M. until 2:00 P.M. and also from 4:00 P.M. until 6:00 P.M.; trash pickup would not be allowed prior to 7:00 A.M.; he spoke about lighting, dumpster enclosure, prohibited outdoor seating, loitering, and 75th Street median.

11. TREASURER'S REPORT

A. WARRANT NUMBER 05-06-11

It was moved by Alderman Gattuso and seconded by Alderman Poteraske to approve payment of Warrant Number 05-06-11 in the amount of $104,629.21 from the General Fund; $146,847.15 from the Water Fund; $3,344.57 from the Motor Fuel Tax Fund; $3,694.12 from the Darien Area Dispatch Fund; $204,297.92 from the General Fund Payroll for the period ending 10/13/05; $27,657.50 from the Water Fund Payroll for the period ending 10/13/05; $33,054.80 from the D.A.D.C. Fund Payroll for the period ending 10/13/05; for a total to be approved of $523,525.27.

Roll Call: Ayes: Biehl, Durkin, Gattuso, Marchese, McIvor, Poteraske, Weaver

Nays: None

Absent: None

Results: Ayes 7, Nays 0, Absent 0 MOTION DULY CARRIED

B. TREASURER’S MONTHLY REPORT – SEPTEMBER 2005

City Treasurer Monaghan reviewed all sources of revenue and expenditures for the month of September 2005 with the following year-to-date fund balances: General Fund $5,054,371; Water Fund ($152,158); and Motor Fuel Tax Fund $118,866.

12. STANDING COMMITTEE REPORTS

Administrative/Finance Committee — Chairman Weaver submitted, for the record, Minutes from the September 12, 2005 meeting.

Planning/Development Committee — Chairman Poteraske announced that the Committee would meet on Monday, October 24th, at 6:30 P.M.

Public Works Water/Streets Committee — Chairman Biehl submitted, for the record, Minutes from the September 6, 2005 SPECIAL meeting. He indicated that the meeting scheduled for October 26th had been cancelled due to lack of agenda items.

13. QUESTIONS AND COMMENTS — AGENDA RELATED

Alderman Poteraske requested that New Business Items A and B be moved to the Consent Agenda as Items D and E, respectively. Mayor Pro-Tem Weaver indicated that the verbiage on Consent Item E had been changed to include “…Determination and Draft Ordinances…”

There were no other Questions and Comments to come before the City Council.

14. OLD BUSINESS

There was no Old Business to come before the City Council.

15. CONSENT AGENDA

It was moved by Alderman Marchese and seconded by Alderman Biehl to approve by Omnibus Vote the following items on the Consent Agenda:

A. CONSIDERATION OF A MOTION TO APPROVE THE ATTACHED PROPOSAL FROM LINDHOLM ROOFING, INC. IN AN AMOUNT FOR $2,890.00, FOR THE GUTTER AND DOWNSPOUT INSTALLATION PROJECT AT THE POLICE DEPARTMENT

B. CONSIDERATION OF A MOTION TO APPROVE THE PROPOSAL FOR COMPUTER TRAINING OPPORTUNITIES IN ORDER TO INCREASE STAFF’S KNOWLEDGE IN MICROSOFT APPLICATIONS AND GRAPHIC SOFTWARE

C. CONSIDERATION OF A MOTION TO DIRECT STAFF TO PROCEED WITH THE FINAL DESIGN AND BIDDING OF THE PLANT 2, 1.5MG WATER TOWER PROJECT

D. CONSIDERATION OF A MOTION TO APPROVE THE PURCHASE OF 7 LAPTOP COMPUTERS AND 1 DESKTOP COMPUTER

E. CONSIDERATION OF A MOTION TO APPROVE THE LEVY DETERMINATION AND DRAFT ORDINANCES LEVYING TAXES FOR GENERAL AND SPECIAL PURPOSES FOR FISCAL YEAR 2006

Roll Call: Ayes: Biehl, Durkin, Gattuso, Marchese, McIvor, Poteraske, Weaver

Nays: None

Absent: None

Results: Ayes 7, Nays 0, Absent 0 MOTION DULY CARRIED

16. NEW BUSINESS

There was no New Business to come before the City Council.

17. QUESTIONS, COMMENTS AND ANNOUNCEMENTS — GENERAL

Alderman Marchese thanked Carmen Soldato for his service to the residents and City. Mayor Pro-Tem Weaver spoke about honoring Mr. Soldato.

Neil Christensen, 8525 Creekside Lane, reiterated his thanks to Carmen Soldato; he hoped that the Council would continue with open and honest government; he suggested that the Citizen of the Year committee choose Carmen Soldato for the honor.

18. ADJOURNMENT

There being no further business to come before the City Council, it was moved by Alderman McIvor and seconded by Alderman Poteraske to adjourn.

VIA VOICE VOTE – MOTION DULY CARRIED

The City Council meeting adjourned at 8:19 P.M.

Mayor ________________________________ City Clerk

JFC/jr All supporting documentation and report originals of these minutes are on file in the Office of the City Clerk under File Number 10-17-05.